- Organizations/ Promoter/ Associations etc.
- Event Agencies
- Planner & Designer
Our 'major event' services for organizations & clubs
On this page, we present the services we generally provide for organizations, clubs etc. in connection with major events and opening ceremonies. Of course we are happy to adapt our offer to your requirements.
- Concept Consulting
- Project management
- Set design
- Lighting, video & sound design
- Media content
- Set building
- Stage automation
- Broadcast lighting
- Video technology
- Audio technology
- IT & Communication
- Special effects
- Approvals / Permits and structural reports
- Video production and publishing
We help you develop the creative, technical and organizational concept of your event.
If you want to do without an agency and prefer to design your event yourself, you’ve come to the right place. We support you in all relevant areas, mainly with our own Creation and Planning staff. Our experienced professionals stay constantly up-to-date through in-house training and can draw on expertise gained in hundreds of past events.
If you have few or no resources available for designing and carrying out your event project, we advise you to hire an agency. After working in this field for more than 25 years, we have a good overview of the market and can assess which agency is best suited for your project. Besides the event idea and concept, typical agency tasks include guest management, event marketing and public relations.
We usually provide the initial consultation free of charge as part of our customer service. Remuneration for further assistance with the concept is determined in individual agreements. We would be happy to discuss your needs in person.
The Project Management team is responsible for the budget compliance, planning, organization, implementation, and follow-up of your event.
The team’s other important tasks include costing, communications, contract management and invoicing. Usually, these tasks are distributed among several people – this is not strictly necessary for smaller projects.
No matter whether you wish to handle the tasks yourself, or hire the whole team – we provide you with properly trained personnel for each position. Our employees can draw on our back office at all times to provide you with ready-made checklists, flowcharts, etc. It is also possible to temporarily boost the team with specialists from specific fields to provide additional certainty.
We develop various suggestions for your set and stage design – with our own or third-party set designers as needed.
In the beginning there is usually just an idea and a rough sketch. This is then further developed on a computer in the form of CAD drawings and visualizations into the necessary blueprints and production/assembly documents.
Every set design involves designing a backdrop that creates the desired atmosphere, to optimally support the meaning or message of your event. The inclusion of technical elements such as LED screens and decorative lighting is a given.
Our experienced set designers take all applicable national and international regulations into account in their designs, so you can count on not having any unpleasant surprises, even with international productions.
Lighting, video & sound design
A successful design supports the content of your event and enhances its emotional appeal to visitors.
No matter what type of event it is, the design of the technical services is an essential component of your event. We support you with a tailor-made solution from our own experts, or recommend external designers.
Today, lighting and video technology are usually merged into an overall concept that is very closely interlinked with the design of the set or décor. Direct coordination of the services is absolutely essential for a smooth execution, because in many projects, light and audiovisual content largely determine the overall impression. Integrating the corporate design also plays an important role in the use of colors, logos and other content, and is considered by the selected designer.
The sound design has a special role. This refers not only to the technical concept, where the positions and types of speaker are determined, but also content aspects. A sound designer can crucially enhance the atmosphere in the event area with sound recordings.
The design is essential for determining the technical requirements, which form the basis for our costing and planning.
Simple video graphics, complex film productions or event websites: Our content specialists will gladly advise you.
We provide content for your terminals, screens, video projection or LED screens. For example, our graphic designers create charts and presentations, our Production people produce films and animations, and our web designers design and build websites, apps and other web applications. Our Creative Director supervises the creative designs and coordinates the whole team.
We are also happy to provide comprehensive consultation regarding hardware and content. We look at your communication goals and suggest which hardware and content you could use to achieve your goals.
High-quality presentation documents facilitate a professional presentation of your project – internally and externally. We prepare all the necessary material for you.
This includes sketches, illustrations, drawings, renderings, animations, websites, and fully produced films. The expense of creating presentation material should, of course, always be in proportion to the volume of the project. For smaller projects, drawings and renderings are usually created. Larger projects sometimes require more extensive presentations. Visualizations are drawn up in close consultation with you and the designers involved.
Call us or email the PRG Creative team, if you would like a free consultation on presentation materials.
A well-trained crew ensures the success of your event. We put together the team that is needed for your project.
In Germany, we employ over 300 skilled employees, more than 50 apprentices, and a pool of several hundred freelancers. Internationally, PRG has well over 2,000 full-time staff members. With this team, we run international projects of all types and sizes.
We book stagehands, hostesses, etc. from local service providers we regularly work with – to save on travel and accommodation costs. Due to the wide range of projects we service, we have our own specialists for almost every field. All key positions are manned by our own staff or freelancers we work closely with. Depending on the requirements, we use master craftsmen, engineers, high-altitude rescue workers, event technology specialists, pyrotechnicians, etc. Especially in difficult situations, it pays to work with qualified professionals.
Pre-programming includes defining the lighting moods, videos to be played, and many other details that can be handled while preparing a program. This saves a lot of time and money on-site.
With the use modern lighting control systems and multimedia programs, it makes obvious sense to do much of the work during pre-production. This involves reproducing the event location as precisely as possible using 3D simulation, then enriching it with décor, lighting and video effects. This helps with the programming, but also helps the customer visualize it.
Doing so frees up a lot of time and prevents hectic stress at the venue. Usually, it allows for shortening the rental period, which also significantly reduces costs.
Events in confined spaces mainly call for stages and platforms – outdoors, tents and scaffolding are also used.
Stage and scaffolding systems are usually modular and can therefore be used very flexibly and in almost any size. Roofed areas encounter physical limits much earlier, as spans and weather conditions play a major role in the structural analysis. Let us advise you. Our stage and scaffolding experts are happy to help.
Our riggers are there to help wherever there are loads to be borne. An event without rigging is hardly conceivable today – and not just at on-stage events.
Rigging refers to the hanging or positioning of loads. Riggers are responsible for the proper assembly and disassembly of the load-carrying devices and the loads attached to them. Static and dynamic loads are taken into account, along with the maximum load capacities of the suspension points and the overall construction, and the permissible distribution of loads. In outside areas, wind loads must also be considered.
The chief rigger is also responsible for ensuring that all necessary structural analyses have been obtained and are adhered to.
Sets building has many facets: From simple backdrops to elaborate stage sets with integrated automation, video, light and sound. Depending on your needs, we produce them in our workshops or work with renowned stage construction companies – such as specialists for touring, television or event sets.
Technical installations, such as automation elements (lifting platforms and rotary stages, etc.) as well as decorative lighting and sound systems are already taken into account at the planning stage, in close cooperation between the various departments. Video projection backdrops, screens and LED walls are also a standard feature.
Our set-building specialists take national and international regulations into account, along with factors such as space-saving transport, speed of assembly and dismantling, and labor-saving construction methods.
"Flying" people or objects, turntables, lifting platforms, movable LED walls, etc. - the Stage Automation department handles the moving elements at your event.
Understandably, the strictest possible safety guidelines apply to the movement of loads or people over the audience. The requirements to be met by the technology are extremely high, as absolute reliability is necessary. The use of this kind of automation effects is therefore relatively expensive and requires plenty of preparation time.
However, the effort is worth it: Moving elements are usually a much-appreciated special effect – in some cases, they are even the highlight of the event.
Let our experienced specialists advise you.
Simple lighting – or elaborate mood lighting with all kinds of effects? Our equipment and our expert staff allow us to meet all lighting requirements in the event area from our own inventory. Artificial or natural lighting, spot- or floodlighting, illumination, effects or decorative lighting – for over 25 years, lighting has been one of PRG’s core competencies. No other provider can deliver the selection and quantities we can offer you. We carry brands from many manufacturers and even produce our own product lines. This enables us to always provide our customers with what is best for their project.
PRG has the equipment and expertise to provide broadcast-suitable lighting for any event.
With our extensive materials pool, we can handle both indoor and outdoor productions of all sizes. Our equipment ranges from small and large artificial lighting units to daylight PARs, from step lighting and floodlights to 7 kW xenon searchlights and 100 kW SoftSuns.
Cameras, vision mixers, media servers, screens, projections, video walls – we not only provide the required technology, but also the appropriate crew of technicians and creative people for your project.
Video technology processes range from the production of a video signal, for example by a camera or the transmission of a computer signal, to editing using an editing program or a video mixer, to the recording or playback. Playback involves screens, projectors, LED walls or other (dis)play devices. Let us advise you!
Flawless sound reproduction is essential for any kind of event. We mainly use speaker systems from the leading company in the field, MeyerSound. Our portfolio includes all items that are required for excellent sound, from the 10cm x 10cm MM4 to 170Kg M3D Line Array top speakers. Of course, we also have quality systems from other manufacturers.
Our team of experts will be happy to compile a customized system for your needs. Talk to us.
IT & Communication
IT is a broad field:
This segment includes hardware and software for computer systems and various types of communication technology. Whether you need a single terminal or a complex computer network; wireless devices or a complex matrix intercom; networks for audio, video or data signals – our IT professionals take responsibility for providing it. We use hardware and software from all widely known manufacturers.
You want lasers, fireworks and water curtains? No problem. We work with partners to deliver the desired special effects. Take advantage of our market knowledge.
The appropriate special effects can crucially upgrade your event. For example, a laser show to accompany an opening, 3D projections during a show, or indoor or outdoor fireworks for a finale. New ideas for small and large special effects are continually emerging, which we will be happy to present to you. If you are interested in regular updates about new techniques or effects, we recommend that you subscribe to our newsletter on the subject.
Transportation of personnel and materials, storage, travel organization – the logistics required in connection with an event are not to be underestimated.
Usually, technical subcontractors will handle the transport of their own equipment and crews. However, the larger the project or the greater the distance to the venue, the more useful it is to pool transport, flights, hotels, crew transport, etc. and plan and book these things centrally. The loading, unloading and on-site storage of materials should also be organized across subcontractors.
In larger projects, for instance, logistics may also include space planning for the outdoor areas and the scheduling of delivery traffic.
Infrastructure services include fencing, water supply, heating, air conditioning, toilet facilities and ground covers.
Often, ancillary services determine the overall impression of an event. Is it too cold or too warm? Are there enough toilets available? Can your guests find the parking areas? Let our experts advise you to avoid annoying errors in the costing and planning of your event.
Whether from a fixed power supply or from generators – having reliable power at an event is crucial. We ensure there are no interruptions to the supply.
From 3 x 16A Schuko splitters to 3 x 2000 A distributors – our Power department handles the planning and implementation of your power supply. Many of our power distributors have network connections for remote monitoring of voltage, frequency, current and other data. This lets us immediately determine if a problem is indicated somewhere.
If the existing electrical outlets are not sufficient or if you want to use a redundant, network-independent system, mobile generators are used. We provide the required infrastructure from our own stocks – generators are usually rented from reputable local suppliers.
Personnel lifts, work platforms and forklifts are just some of the tools that we provide for an efficient handling of your project.
With the exception of personnel lifts, we rent all equipment from local providers. Usually, however, it still makes sense to order through us, because we know exactly what we need and can respond more quickly to changes if we instruct the suppliers themselves. Often we can also offer you better prices, because we have framework agreements in place with some suppliers.
On request we are also happy to put you in touch with providers we feel can be recommended.
Personnel to handle issues of safety, health and security is indispensable at many events.
At the planning stage of an event, a risk assessment is carried out, along with a review of whether the venue is suitable for the loads involved.
Safety experts ensure that construction, implementation and dismantling are carried out properly in every respect. This may include fire department, ambulance and police personnel as needed.
Security monitoring is necessary to protect visitors from hazards and to ensure regulated access to cordoned areas. Admission controls, visitor flow and guidance, crowd management, and maintaining public order also fall within the remit of the security teams.
Approvals / Permits and structural reports
Our accredited experts take care of obtaining regulatory permits and produce the required records of inspections.
Rules for places of assembly, accident prevention regulations, and the Working Hours Act just some of the laws and directives that must be observed when planning to host an event. Depending on the type of event, it can quickly necessitate the involvement of five or more public authorities: e.g. the building authorities, air traffic control, police, fire department, trade inspection authorities, etc. One also needs to consider whether structural analyses, inspection books or special permits are required for the use of fireworks, lasers, and the like. GEMA, the German artists' social welfare fund, and the tax office (tax on foreigners, sales tax, etc.) will also demand their share.
There are so many different laws and regulations that only experienced professionals are able to take all the necessary measures into consideration.
Anyone who is not absolutely sure of who has – or is permitted to have – what responsibilities at an event should definitely get professional advice. Talk to our specialists. We will be happy to advise you.
Take advantage of our contacts and our volume of premiums: We are happy to advise you in choosing an insurance company.
In principle, you can insure against most risks. What kind of insurance you should have and what only makes sense in exceptional cases depends on various factors. We therefore recommend a careful risk/benefit analysis. Liability insurance should be taken out in any case. However, you can usually do without break-even insurance (which insures the difference between the revenues and costs of an event).
We would be happy to put you in touch with an insurer with reasonable terms, or organize the insurance for you. It’s completely up to you.
Video production and publishing
Our production professionals work with you to figure out the best way to record and publish your project.
If you wish to have a compilation/recording of your event, or perhaps a live broadcast via live Internet streaming or satellite, our production specialists will be happy to handle it. Of course we can also post your films to Youtube, Vimeo or other portals. Producing corporate videos and educational films is also part of our repertoire.